BeebeCare Link Portal for Community Providers
A secure, web-based tool for seamless access to your patients’ health records.
Already approved? Login to BeebeCare Link.
What is BeebeCare Link?
BeebeCare Link is a secure, no-cost portal that allows community providers and their staff to view real-time patient data, including lab results, visit notes, and discharge summaries, without needing full access to Beebe's EHR.
Who is it for?
- Referring physicians
- Medical office staff
- Care Coordinators
- Post-acute care and rehab providers
- Billing and administrative staff
How to request access
| What you do | What happens next | |
| 1. Sign and email the Site Agreement | Email the signed site agreement to [email protected]. | We store it and match it to your request. |
| 2. Submit Request | Fill out the online Account Request form with your practice info and agreement. Be sure to validate your email address when prompted. | We begin processing your application. |
| 3. Get approved and set up | Once approved, your Site Administrator will receive login credentials. Save your confirmation email — it includes your reference number. | You can begin adding users at your site. |
Approval typically takes 2-3 weeks once all your application materials are received.
Site Administrator Responsibilities
Each practice/organization must designate a Site Administrator who is responsible for:
- Creating and managing all user accounts
- Verifying that each user has a legitimate need for access
- Immediately terminating access when a user no longer needs it or leaves the organization
This ensures access is secure, appropriate, and HIPAA-compliant.
Ready to get started?
You’ll need to email a signed agreement AND submit the online access request form to complete your request. Email completed site agreements to [email protected].
Please read the steps above before starting to ensure a smooth application process. During the process, you’ll receive two important emails from [email protected] that are required to complete your request. If you don’t see them in your inbox, be sure to check your junk or spam folders.
Frequently Asked Questions
A secure, web-based portal offering community providers access to their patients’ records within our Epic system. It complements your existing EHR—it does not replace it.
Referring physicians, their office staff, affiliate billers, post‑acute care providers, long‑term care facilities, and others with a documented patient care relationship.
You’ll have access to:
- Labs, imaging, consult notes, hospitalization records
- Medications, allergies, summaries, and demographics
- Secure provider messaging, referral submission
- Basic orders like lab or diagnostic imaging
No. BeebeCare Link is provided free of charge.
Once submitted, practice-level activation typically takes 2–3 weeks. Your office Site Administrator can then create user accounts for staff and clinicians.
No formal training is required. Users are guided via on-screen tips, videos, and quick start guides.
Yes. You must sign the Site Agreement, agree to confidentiality, never share credentials, and comply with HIPAA and institutional privacy policies. All use is audited.
How do I get support?
Call 302-291-6378
Mon–Fri, 9 AM–5 PM beginning 10/20, excluding holidays
Please be aware: if you lose your password or login credentials you will not be able to reset until 11/3/2025 when Epic goes live at Beebe.